Compliance & records

ARC Request Tracking

Give homeowners a clean way to submit ARC requests online, and give your architectural review committee one queue to review, discuss, and decide — with every request tracked from start to finish.

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✓ Cancel anytime✓ Free onboarding✓ Photo & plan uploads

ARC request tracking in Perfect HOA showing an approved architectural request with unit, status, committee, and activity timeline

What is ARC request tracking?

ARC request tracking is how an HOA manages architectural review requests — homeowner applications for exterior changes like paint, fences, landscaping, and additions. Instead of emailed forms and paper folders, every request is submitted online and tracked through a clear review workflow until the Architectural Review Committee (ARC) makes a decision.

Perfect HOA® collects requests with photos and documents, routes them to committee members, tracks status, and notifies the homeowner automatically at every step — so nothing sits forgotten in an inbox.

Online intake

Homeowners submit requests with photos and plans.

Review queue

Committee sees everything pending in one place.

Status tracking

Follow each request from submitted to decided.

Auto notices

Homeowners are notified at every stage.

A clear queue, not a cluttered inbox

Every architectural request lands in one organized queue with the photos, documents, and details your committee needs. Assign reviewers, add comments, and record a decision — all tracked.

✓Structured submissions with attachments

✓Committee comments and voting in one place

✓Deadlines so requests never stall

Create an HOA architectural review request with unit, request type, message, request form, committee assignment, optional fee and documents

ARC application forms, built your way

Build custom ARC forms for the requests your community sees most, like exterior painting, fences, or landscaping, with exactly the questions your committee needs answered. Publish them on your community website so residents can submit directly, and every submission lands in your ARC request queue.

✓Form builder with text, email, phone, number fields and more

✓Publish forms on your community website

✓Submissions flow straight into ARC request tracking

Track ARC requests in three steps

Homeowner submits

Online form with photos and plans.

Committee reviews

Discuss, vote, and record a decision.

Owner is notified

Automatic updates at every stage.

FAQ

ARC request tracking FAQ

Still have questions? Talk to our team.

What is ARC request tracking software?

It is software for managing architectural change requests — Architectural Control Committee (ACC) or Architectural Review Committee (ARC) submissions — from homeowner submission through committee review and decision.

Can homeowners attach photos and plans?

Yes. Homeowners submit online with photos, drawings, and documents so the committee has everything needed to decide.

Are homeowners notified of decisions?

Perfect HOA sends automatic notifications when a request is received, under review, and decided, with the decision on record.

Is there a record of past approvals?

Every request and decision is archived and searchable, giving you a clear history for future reference and disputes.