HOA Bylaws Template

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1.1 Name. The name of the corporation is [Association Name], Inc. (the “Association”).

1.2 Purpose. The Association is organized to manage, maintain, and operate the common areas of [Community name] and to enforce the Declaration of Covenants, Conditions, and Restrictions recorded [recording information] (the “Declaration”).

1.3 Principal office. The principal office of the Association is [address] or another location the Board designates.

2.1 Members. Every owner of a lot or unit is a member of the Association. Membership is tied to ownership and cannot be transferred separately.

2.2 Voting. Each [lot / unit] has [one] vote. When a unit has more than one owner, the owners decide among themselves how to cast its vote.

2.3 Suspension. Voting rights may be suspended while an owner’s account is [number] days or more delinquent, as permitted by [State] law.

3.1 Annual meeting. An annual meeting of members will be held each year in [month], at a date, time, and place set by the Board.

3.2 Special meetings. Special meetings may be called by the president, a majority of the Board, or members holding at least [percent]% of the votes.

3.3 Notice. Written notice of each meeting will be given at least [number] days and no more than [number] days before the meeting, stating the date, time, place, and purpose.

3.4 Quorum. Members holding [percent]% of the votes, present in person or by proxy, constitute a quorum.

3.5 Proxies and absentee ballots. Members may vote by proxy or absentee ballot as permitted by [State] law.

4.1 Number and qualifications. The Board consists of [number] directors, each of whom must be a member in good standing.

4.2 Terms and elections. Directors serve staggered terms of [number] years and are elected at the annual meeting.

4.3 Vacancies. A vacancy may be filled by a majority of the remaining directors until the next annual meeting.

4.4 Removal. A director may be removed with or without cause by a vote of [percent]% of the members.

4.5 Board meetings and quorum. The Board will meet at least [quarterly]. A majority of directors constitutes a quorum. Meetings are open to members except executive sessions permitted by law.

4.6 Powers. The Board manages the affairs of the Association, including adopting budgets, setting assessments, hiring vendors, and enforcing the governing documents.

5.1 Officers. The officers are a president, vice president, secretary, and treasurer, elected by the Board each year from among the directors.

5.2 Duties. The president presides at meetings; the vice president acts in the president’s absence; the secretary keeps minutes and records; the treasurer oversees the Association’s funds and financial reports.

6.1 The Board may appoint committees, including an Architectural Review Committee, and define each committee’s duties in a written charter.

7.1 Fiscal year. The fiscal year begins on [month day].

7.2 Budget. The Board will adopt an annual budget and provide a copy to members at least [number] days before the fiscal year begins.

7.3 Records. The Association will keep financial records, minutes, and governing documents available to members as required by [State] law.

7.4 Review or audit. Financial statements will be [reviewed / audited] by an independent CPA [annually / as required by law].

8.1 The Association will indemnify directors, officers, and committee members acting in good faith, to the extent permitted by [State] law.

9.1 These bylaws may be amended by a vote of [percent]% of the members present in person or by proxy at a meeting with a quorum, or by written ballot, after notice of the proposed amendment.