What is an HOA board meeting agenda?
An HOA board meeting agenda is the planned list of topics for a meeting, in order. It’s usually sent to owners with the meeting notice, so they know what will be discussed.
A consistent agenda keeps meetings short and fair. It makes sure required steps like establishing quorum happen, gives homeowners a set time to speak, and makes writing the minutes much easier.
What to include
- Date, time, location, and video link for the meeting
- Call to order and confirmation of quorum
- Approval of the agenda and the previous minutes
- Officer and committee reports, including the treasurer’s report
- A homeowner open forum with a time limit
- Unfinished and new business, item by item
- Executive session, if needed, and adjournment
Template preview
Fill in the [highlighted] fields- President’s report
- Treasurer’s report: financial statements, reserve balance, delinquencies
- Architectural review committee
- [Other committees]
- [Item]
- [Item]
- [Item]
- [Topic permitted by state law, e.g., delinquent accounts, legal matters, contracts]
Tips for using this template
Many states require owners to receive notice, and sometimes the agenda, a set number of days before a board meeting.
Adding a rough time to each item keeps discussions from running long.
A dedicated owner forum lets homeowners be heard without derailing board business.
Follow the agenda’s order in your minutes so they’re quick to write and easy to read.
Frequently asked questions
What is the standard order of an HOA meeting agenda?
A typical order is call to order, quorum, approval of the agenda and prior minutes, reports, owner forum, unfinished business, new business, executive session if needed, and adjournment.
Do HOAs have to post the agenda in advance?
Many states require notice of board meetings in advance, and some require the agenda to be included. Check your state law and bylaws for exact requirements.
Can the board discuss items not on the agenda?
Rules vary. Some states limit action on items not listed on the posted agenda except in emergencies. When in doubt, add it to the next meeting’s agenda.