What is an HOA newsletter?
An HOA newsletter is a regular update from the board to every homeowner. It shares decisions the board made, what’s coming up, and reminders that keep the community running smoothly.
Communities that send a short monthly or quarterly newsletter get fewer complaints and more turnout at meetings, because owners hear about changes before they happen instead of after.
What to include
- A short message from the board president
- Recent board decisions and upcoming votes
- A simple financial snapshot
- Upcoming events and meeting dates
- Maintenance and project updates
- Seasonal reminders about rules
- A neighbor or volunteer spotlight
- Contact information for the board
Template preview
Fill in the [highlighted] fields[Short welcome from the board president: what the board focused on this period and what’s coming next.]
- [Decision made at the last board meeting]
- [Upcoming vote or proposal owners should know about]
- [Policy or rule change, with the date it takes effect]
- Operating account balance: $[amount]
- Reserve fund balance: $[amount]
- Collections: [percent]% of assessments paid on time
- [Date] · [Event or board meeting] · [Time and location]
- [Date] · [Event] · [Time and location]
[Update on current projects, such as landscaping, pool repairs, or paving, with expected dates and any impact on residents.]
- [Seasonal reminder, e.g., trash bins should be stored out of view after pickup]
- [Reminder about architectural requests before exterior projects]
[A few lines recognizing a volunteer, a new neighbor, or a community achievement.]
Email [email] · Phone [phone] · Resident portal [link]
Tips for using this template
One page or a two-minute read gets read. Link to longer documents instead of pasting them in.
Monthly or quarterly at the same time each period trains owners to look for it.
Put decisions, assessment changes, and project dates at the top.
A neighbor spotlight or event photo balances the reminders and keeps people reading.
Frequently asked questions
How often should an HOA send a newsletter?
Monthly works well for active communities, and quarterly is enough for most. Consistency matters more than frequency.
What should go in an HOA newsletter?
Board updates, upcoming meetings and events, a short financial snapshot, project updates, seasonal reminders, and contact information.
Should the newsletter go by email or mail?
Email is faster and cheaper, but mail reaches owners who don’t read email. Many associations email it and mail printed copies to owners who ask.