What is an HOA board resolution?
An HOA board resolution is a formal written record of a decision the board made. Boards use resolutions to adopt policies, set fines, approve collection procedures, or interpret the governing documents.
Resolutions make policies easy to find and hard to dispute. Instead of digging through years of minutes, owners and future boards can see exactly what was adopted and when.
What to include
- A title and resolution number
- The authority that allows the board to act
- Recitals explaining why
- The resolution itself, stated clearly
- The effective date
- The vote and the secretary’s certification
Template preview
Fill in the [highlighted] fields[Article and section of the Declaration or Bylaws] authorizes the Board to [adopt rules / set fines / establish policies].
WHEREAS, [reason the board is acting, e.g., consistent enforcement of the rules benefits all owners];
WHEREAS, [additional reason];
NOW, THEREFORE, BE IT RESOLVED that [state the decision clearly, e.g., the fine schedule attached as Exhibit A is adopted].
This resolution takes effect on [effective date] and remains in effect until amended or repealed by the Board.
Adopted at a meeting of the Board held on [date], at which a quorum was present.
- In favor: [number]
- Opposed: [number]
- Abstaining: [number]
Tips for using this template
Reference the section of the CC&Rs or bylaws that lets the board adopt it.
A simple numbering system, like 2026-03, makes resolutions easy to track.
Some states require notice to owners before a new rule or fine schedule takes effect.
Frequently asked questions
What is an HOA resolution used for?
To formally adopt policies, rules, fine schedules, collection procedures, and other board decisions that should be kept as a standing record.
Is a resolution the same as a rule?
A resolution is how the board adopts a rule or policy. The rule itself is what the resolution puts into effect.
Do resolutions need an owner vote?
Usually not, if the governing documents give the board that authority. Amendments to the CC&Rs or bylaws typically do need an owner vote.